Who is Wrike for?
I’d recommend Wrike for nearly anyone given its vast array of task planning options and long list of useful integrations. This product does offer a free option for up to five users; however, this option only comes with simple task lists for smaller teams. The next tier for this product charges $9.80/month per user, and even with a smaller team of five users, you’re looking at paying at least $588 a year. This doesn’t seem like much, but if your team is smaller, you’re probably looking for ways to save money wherever you can.
If money is no object, then Wrike has lots to offer larger teams with multiple projects in the works. Wrike integrates with most major team chat systems, uses multiple forms of task management, provides exceptional levels of network security, and lots of project templates to speed along the process.
This product is also perfect for teams that have no issues working completely online since Wrike does not offer an offline desktop version of their product. So if your team is working on testing ice samples in Antarctica with spotty internet access, then you probably won’t want to track your progress in Wrike.
Considering its relatively reasonable pricing structure, Wrike offers lots of features one would come to expect from a project management software. While not all of its functions are provided natively, Wrike offers lots of different integrations and add-ons to fill in the gaps.
Management and planning features
- Task prioritization and scheduler: Wrike uses a standard task-creation system that allows you to create due dates, tag relevant team members, attach files, and track team progress.
- Shared team calendar: Plan ahead using the shared team calendar, which provides real-time updates to your team each time a new task is added or completed.
- Resource management: Wrike Resource is an add-on resource manager for tracking team resources, such as workloads and timesheets.
- Time tracking: As mentioned above, time tracking and timesheets are handled using the Wrike Resource add-on tool.
- Document storage: Wrike’s task management system allows users to store all kinds of files including images, documents, PDFs, and spreadsheets.
- Communication: While Wrike doesn’t have a live chat feature, it does offer comment sections within tasks as well as a Slack integration.
- File sharing: File sharing within Wrike is done through the task file upload system.
- Team dashboards: Create individual project dashboards in Wrike that track project progress, including tasks that are active, in progress, canceled, and completed.
- Budget reports and dashboards: Wrike gives users the ability to create custom budget reports in their Report Building tool. If you’re looking for a budget dashboard, you can create one using their "custom fields" function in under the main project dashboards.
Benefits of using Wrike
Wrike has so much to offer project managers that it’s hard to narrow down my list of benefits. My favorites have to be the easy-to-navigate user interface and multiple forms of task management. While using Wrike, I never felt lost looking for a project task, function, or result.class="caption">
Everything I need to navigate throughout Wrike is kept either on the main menu at the top of the screen or on the sidebar. All projects are kept on the right side of the screen with a subfolder system for each function, team, and need. Wrike doesn’t use any fancy branded terms to describe their software functions, and this saves users loads of time learning how to work their product. Everyone knows what inboxes, dashboards, and reports are, and Wrike takes advantage of that.
As for the second benefit, I loved that Wrike gives its users multiple forms of task management tracking. If I want a kanban system, I’ve got it. If I want Gantt charts, no problem. If I want a simple task list, it’s all right there for me. I choose how my project is set up and tracked. This kind of flexibility is important, especially if one method proves to be more effective than another while managing different projects and teams.
Wrike’s pricing system is relatively more affordable considering all of the functionality that it provides, however the one drawback I found was their reliance on the per-user pricing system.
After reviewing other project management tools that offer a set monthly rate based on the features tier you choose, it’s hard to see a per-user pricing system in a positive light. The good thing is, Wrike does offer a free option, which is perfect for small teams, and their Professional tier is pretty affordable considering everything that comes with it.
- Free: Up to five users, simple task lists
- Professional: $9.80/month per user — Up to 15 users, full project planning and collaboration features
- Business: $24.80/month per user — Up to 200 users, all the features included in the Professional plan, additional customization abilities, detailed reporting
- Marketers: Pricing negotiated with the client — Unlimited users, tailor-made system for the client
- Enterprise: Pricing negotiated with the client — Unlimited users, tailor-made system with advanced security and control features
If other products can get away with offering unlimited users with their paid options, why not Wrike?
Wrike's ease of use
Earlier, I touched on how simple I found Wrike’s user interface to be. Everything I needed was right there in front of me, and I had no problems navigating to all major functions. Creating a task was made very simple by clicking "+ new task" in any project on the left half of the screen, naming the task, assigning the task in the task dashboard on the right, adding additional project details, and updating task progress in that dashboard window. It was very straightforward.class="caption">
I was able to navigate this tool with very little instruction, which is crucial for any project management software. So many project management solutions often become the project themselves when users have to be trained and retrained over and over on a complicated system. Now, is Wrike as simple as other products like Basecamp? Not exactly, but it does offer twice as much capability.
In fact, this system reminded me of Asana with additional functionality. Wrike provided in-depth reporting capabilities that narrowed down as far as users, task status, timeframes, budgets, allocated hours, and whether I wanted the information in a table or column format.class="caption">
Typically when project management tools offer this much functionality, they get bogged down in complexity (a la Microsoft Project), but not Wrike. I have access to all of the information and detail that I want without losing my way. I was very impressed by Wrike's ability to provide function and simplicity in one neat package.
Frequently Asked Questions
Is there a free version of Wrike?
Wrike does offer a free version of their software, although like most free options, it is a very barebones platform. This tier only allows up to five users and only allows access to their task list functions. This is good news for small teams working on simple projects. Why pay for more than you actually need?
If you decide that the free option just isn’t enough, the paid options are relatively affordable, offer far more functionality, and each tier offers a larger user limit than the last.
What kinds of teams and projects work best with Wrike?
Wrike is a relatively affordable project management tool with lots of functionality, making it perfect for teams of all sizes. The visual layout of the tool is perfect for fast-paced, agile projects, with each step of the task completion process on display. Wrike’s customization capabilities make it perfect for setting up Agile workflows with custom Scrum dashboards. You’ll be able to plan out your tasks, re-evaluate them if necessary, and measure successful processes using these dashboards and Wrike’s reporting features.
What kinds of support does Wrike offer?
Wrike offers all kinds of support for its customers, including interactive training sessions, video tutorials, monthly webinars, user communities, a vast knowledge base, release notes, best practice guides, and email/phone support for all paid tiers.
If you’re looking for a solution to your issues, Wrike has you covered on all fronts.
How Wrike Compares
|File Sharing||Budgeting||Collaborative Tools||Phone Support|
If you’re looking for flexibility and function all in one competitively priced package, Wrike just might be the right project management tool for you.
Teresa Kersten, an employee of LinkedIn, a Microsoft subsidiary, is a member of The Motley Fool’s board of directors. The Motley Fool owns shares of and recommends Microsoft and Slack Technologies. The Motley Fool has the following options: long January 2021 $85 calls on Microsoft. The Motley Fool has a disclosure policy.